Privacy Policy

Last updated: 4 April 2026

Life Admin ("we", "us", "our") is committed to protecting your privacy. This policy explains what data we collect, why we collect it, and how we keep it safe.

1. Who we are

Life Admin is operated from the United Kingdom. For the purposes of UK data protection law (UK GDPR and the Data Protection Act 2018), we are the data controller.

2. What data we collect

When you use Life Admin, we may collect the following:

• Account information — your name, email address, and password (encrypted).
• Items you track — vehicle details, property details, insurance policies, renewal dates, company filing dates, and any other items you add to your dashboard.
• Uploaded documents and photos — documents or images you upload for AI-powered data extraction. These are processed to extract relevant details (provider, dates, amounts) and are stored securely in your account.
• Usage data — how you interact with the app, pages visited, features used, and device/browser information.

3. How we use your data

We use your data to:

• Provide and maintain the Life Admin service.
• Extract information from uploaded documents and photos using AI to populate your dashboard.
• Send you reminders and weekly digest emails about upcoming renewals and deadlines.
• Improve the service based on aggregated, anonymised usage patterns.
• Communicate with you about your account or changes to our service.

4. AI-powered document processing

When you upload a photo or document, our AI processes it to extract relevant information such as provider names, policy numbers, expiry dates, and amounts. The extracted data is saved to your dashboard. Your original documents are stored securely within your account and are never shared with third parties.

5. Legal basis for processing

We process your personal data on the following bases:

• Contract — processing necessary to provide you with the Life Admin service.
• Legitimate interest — usage analytics and service improvement.
• Consent — marketing communications (you can opt out at any time).

6. Data sharing

We do not sell your data. We may share data with:

• Service providers — hosting, email delivery, and AI processing providers who act on our behalf and are bound by data processing agreements.
• Legal requirements — if required by law, regulation, or legal process.

7. Data security

Your data is encrypted at rest and in transit. We use industry-standard security measures including HTTPS, encrypted databases, and secure authentication. Access to personal data is restricted to authorised personnel only.

8. Data retention

We retain your data for as long as your account is active. If you delete your account, all personal data and uploaded documents are permanently deleted within 30 days. Anonymised, aggregated data may be retained for analytics purposes.

9. Your rights

Under UK data protection law, you have the right to:

• Access the personal data we hold about you.
• Rectify inaccurate or incomplete data.
• Erase your data ("right to be forgotten").
• Restrict or object to certain processing.
• Data portability — receive your data in a structured, machine-readable format.
• Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, contact us at the address below.

10. Cookies

We use essential cookies to keep you logged in and maintain your session. We may also use analytics cookies to understand how the service is used. You can manage cookie preferences in your browser settings.

11. Children

Life Admin is not intended for use by anyone under the age of 18. We do not knowingly collect data from children.

12. Changes to this policy

We may update this policy from time to time. We will notify you of material changes by email or through the app. The "last updated" date at the top of this page will always reflect the latest version.

13. Contact us

If you have questions about this privacy policy or your data, please contact us at:

Email: admin@lifeadminapp.co.uk